How to Back Up Your MFP’s Address Book & Accounting Files

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By Jennifer Adams

How inconvenient would it be if you were to lose your MFP’s address book and accounting files? This can happen when you get new equipment or if something were to happen to your Xerox® machine. It’s a good idea to back up these files on your computer to avoid any potential downtime for your business.

Here’s how to back your address book up:

  1. Access CentreWare Internet Services (CWIS). You may need to login as the system administrator.
  2. Click the Address Book tab.
  3. From the drop-down menu in the top right corner of the screen, select Export.
  4. Under the Delimiter drop down menu, select one of the options.
  5. Select the Export in Legacy Mode check box.
  6. Click the export button. The file download window will display.
  7. Click Save.
  8. Select the location on your computer to save the file to and rename the file to your liking.
  9. Save the file on your computer, and then close.

Here is how to back up your accounting files:

  1. Access the Embedded Web Server and log in as system administrator.
  2. In the embedded web server, click properties > Login/Permissions/Accounting > Accounting Methods.
  3. When you get to the Accounting page, click edit, next to Users and Limits,
  4. Select export from the Management Actions menu.
  5. Under delimiting character, select an option.
  6. Under language, select the language of your .csv file.
  7. Click Export and log out of the system administrator mode.




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